Destination Vow Renewals: 5 Things You Need to Know for a Dream Getaway

A destination vow renewal is an incredible way to combine your special ceremony with a second honeymoon, all wrapped into one unforgettable adventure. The idea of exchanging vows in a breathtaking location sounds like a dream come true. But before you book that sunset beach ceremony or cozy mountain getaway, there are a few important things you need to know about how destination vow renewals really work.

While promotional brochures and websites might paint a picture of pure perfection, the reality can sometimes bring surprises that affect your plans—and your budget. Before you start making concrete arrangements, let’s break down the top 5 things you need to know to ensure your destination vow renewal goes smoothly and stays within your expectations.

1. Privacy Isn’t Guaranteed

One of the most appealing aspects of a destination vow renewal is the promise of a private, intimate ceremony in a stunning location. But here’s something that many brochures won’t tell you: the reality is that these spaces aren’t always as private as they seem.

Why Privacy Matters:

• Public Access: Many destination resorts and hotels may not offer completely private spaces. In fact, some of the picture-perfect beaches or gardens you see in photos might also be open to other guests or even the public.
• Unexpected Visitors: If privacy is a priority for you, the idea of random beachgoers walking through your ceremony or onlookers peeking at your reception can be a big disappointment.

How to Avoid This:

• Ask Questions: Before booking, be sure to ask the destination’s coordinator for the full details on your ceremony space. Will the area be sectioned off or open to foot traffic? Are there other events scheduled nearby?
• Consider Private Venues: Look for destinations that offer exclusive-use spaces or consider smaller, boutique resorts that specialize in private vow renewals. This can ensure a more secluded experience, allowing you to enjoy your special day without any unwanted spectators.

2. Not All Locations Are Available

You may have fallen in love with the stunning locations you saw in the destination’s marketing materials—beaches with perfect sunsets, charming gardens, or majestic mountain backdrops. However, what you don’t always realize is that not all of these locations may be available for vow renewals.

Common Issues with Locations:

• Weddings Take Priority: Many of the prime locations are reserved for weddings or large groups, and vow renewals may be assigned to “other” spaces that are less scenic.
• Restrictions: Some destination resorts and hotels have restrictions on where vow renewal ceremonies can take place, and those breathtaking spots you’ve been dreaming about might not be an option for smaller, more intimate gatherings.

What You Can Do:

• Check Availability Early: Before you fall in love with a location, check with the destination coordinator to see if the venue you want is available for a vow renewal of your size.
• Flexibility is Key: Be open to considering alternative spaces at your chosen destination. Even if the main beachfront isn’t available, there may be equally beautiful (and less crowded) spots nearby that can still create a stunning backdrop for your ceremony.

3. Dates and Times May Be Limited

Your dream might be a romantic sunset vow renewal on the beach, but availability for your preferred date and time may be limited depending on the size of your guest list or the packages offered. Many resorts and venues prioritize weddings, and vow renewals—especially for smaller groups—may not get prime time slots.

Why This Happens:

• Package Restrictions: Some venues have minimum guest count requirements for certain dates or times, and vow renewals with fewer guests may not qualify for sunset or weekend ceremonies.
• Limited Availability: Popular times of the year, such as peak wedding season or holiday weekends, can limit availability for vow renewals. You may need to book far in advance or be flexible with your timing to secure your ideal slot.

How to Secure Your Date and Time:

• Check Early: As soon as you have a destination in mind, contact the coordinator to confirm available dates and times. If your dream is a sunset ceremony, make sure that’s an option for a vow renewal before committing.
• Be Flexible: Consider having your ceremony at a different time of day if necessary. A sunrise or early morning beach ceremony can be equally magical, and you might find it easier to book during off-peak hours.

4. Vow Renewal Packages May Not Fit Your Needs

One of the biggest surprises couples face when planning a destination vow renewal is discovering that the packages offered by resorts are often designed for weddings—not vow renewals. This can mean that the included services and details don’t always align with the more intimate and personal feel you’re going for.

Common Package Pitfalls:

• Wedding-Focused: Many destination packages are built around traditional weddings, which can include services or formalities that don’t suit your vow renewal, such as formal receptions or large group catering.
• Limited Customization: You may find it difficult to personalize the package to fit your vow renewal needs, as some resorts offer little flexibility for smaller, more intimate gatherings.

How to Find the Right Package:

• Look for Vow Renewal Packages: Some destinations are catching on and offer packages specifically designed for vow renewals. These often include more intimate touches, such as personalized vow writing, symbolic rituals, or a romantic dinner for two instead of a full reception.
• Ask for Customization: Even if a venue doesn’t offer a dedicated vow renewal package, ask if they’re willing to customize a wedding package to better fit your vision. Many coordinators are happy to adjust the details to create a more personal experience for you.

5. Watch Out for Hidden Costs

At first glance, a destination vow renewal may seem like a fantastic deal, especially when you see the base price. However, it’s important to be aware of potential hidden costs that can quickly add up—sometimes turning your affordable renewal into a budget-buster.

Common Hidden Costs:

• Flights and Accommodations: While some packages include a room for the couple, additional guest accommodations, flights, and transportation aren’t usually part of the deal, and these expenses can quickly balloon.
• Upgrades and Extras: Want upgraded floral arrangements, premium dining, or a private reception? These add-ons can significantly increase the final cost, so be sure to ask about all available options.
• Reception Fees: Some venues charge extra for private receptions, beverage packages, or catering upgrades. Be sure to clarify what’s included in the package price and what comes as an additional fee.

How to Stay Within Budget:

• Get a Detailed Quote: Before making a deposit, ask for a detailed, itemized quote that includes everything—accommodations, flights, food, beverages, and any extras you’re considering. This will help you avoid sticker shock later.
• Set a Realistic Budget: Once you have a full breakdown of the costs, set a budget that accounts for both the base package and any potential extras. This will help ensure you can enjoy your vow renewal without worrying about overspending.

Final Thoughts: Flexibility is Key to a Great Destination Vow Renewal

A destination vow renewal can be a magical experience that combines your ceremony with a stunning vacation, but it’s important to go into the planning process with open eyes and realistic expectations. By keeping these five key factors in mind—privacy, location, timing, package details, and hidden costs—you’ll be better prepared to plan a celebration that aligns with both your vision and your budget.

Ready to start planning your dream destination vow renewal? Ask plenty of questions, get all the details in writing, and be flexible in your approach. With the right planning, you can create a beautiful and unforgettable experience that reflects your love story in the perfect setting.