What Is a Save the Date Card? Your Essential Guide

Planning a vow renewal is an exciting time, and getting the word out early is essential for ensuring your guests can attend. That’s where Save the Date cards come in. These cards provide a friendly reminder about your upcoming event, giving your guests ample time to mark their calendars. Whether your renewal is a small, intimate affair or a grand destination celebration, understanding the purpose of a Save the Date card is crucial. Let’s dive into why these cards are essential, what to include, and how to make them stand out.

What is a Save the Date Card?

A Save the Date card is a pre-invitation notice, sent months before your vow renewal, letting guests know the date and sometimes the location of your event. Think of it as an early heads-up that helps your guests plan ahead, especially if they need to travel or make special arrangements. While it’s not a formal invitation, it’s a vital first step in your vow renewal journey, ensuring that those who matter most can reserve the date.

Why Do You Need a Save the Date Card?

There are several key reasons why sending a Save the Date card is important for your vow renewal:

• Advance Planning: If you’re hosting a destination vow renewal or scheduling it during a busy season, guests need extra time to arrange travel or accommodations.
• Guest Availability: Sending out Save the Dates early improves the chances that your friends and family will be able to attend, as they can block off the date before other commitments come up.
• Excitement: Save the Date cards build excitement and anticipation for your special day. It’s a lovely way to give your guests a sneak peek into the vibe and style of the event.

When Should You Send Save the Date Cards?

Timing is everything when it comes to Save the Dates. Here are some general guidelines for when to send them:

• For Local Vow Renewals: Send your Save the Dates 4-6 months before the event. This gives guests plenty of time to make plans without overwhelming them too early.
• For Destination Vow Renewals: If your vow renewal is at an international or far-off location, send Save the Dates 8-12 months in advance. This allows guests to plan vacations, request time off work, and book flights and hotels.

What to Include in a Save-the-Date Card

Your Save the Date card doesn’t have to be complicated, but it does need to be clear and informative. Here’s what to include:

• Your Names: The most basic information your guests will need is who is inviting them.
• The Date: This is the core reason for the card! Make sure the date is front and center so your guests know exactly when to mark their calendars.
• The Location (Optional): If your vow renewal will require travel, include the city and state. You can add more details about the venue and accommodations in the formal invitation.
• A Personal Touch: Whether it’s formal or casual, make sure the Save the Date reflects your personalities. You might also want to include a note that a formal invitation will follow.

Samples of Save the Date Wording

To help inspire your Save the Date card, here are some sample wordings based on different tones and styles.

Formal Save the Date Card

Please save the date of
Friday, March second, two thousand and twelve,
for the vow renewal of
Mr. and Mrs. Michael Barrett
Formal invitation to follow.

Formal Save the Date Letter

Dear [Guest Name],
You are kindly requested to hold the date of Friday, March 2, 2012, for the vow renewal of Mr. and Mrs. Michael Barrett. Further details will be included in the formal invitation.

Sincerely,
Karie and Michael

Informal Save the Date Card

SAVE THE DATE!
Karie and Michael’s Vow Renewal
Friday, March 2, 2012
Lincoln, Nebraska
Hope to see you there!

Destination Save the Date Card

A tropical adventure awaits!
Please save the date for
Karie and Michael Barrett’s
vow renewal celebration in
Nassau, Bahamas
on March 2, 2012.
More details to follow.

Designing Your Save-the-Date Card

When it comes to design, Save the Dates offer a lot of creative freedom. Here are some tips to make your card stand out:

• Incorporate Your Theme: If you have a theme or color scheme for your vow renewal, let that shine through in your Save the Date design.
• Keep It Simple: Save the Dates are a preview, not the main event. A clean, elegant design with clear details works best.
• Use High-Quality Photos: If you’re sending digital Save the Dates or printed postcards, a professional photo of the couple can add a personal touch.
• Choose a Digital or Physical Format: Many couples opt for digital Save the Dates as they are quicker and more eco-friendly. However, physical cards can add a more personal feel and create a keepsake for guests.

Frequently Asked Questions About Save the Date Cards

Here are answers to some common questions about Save the Dates:

Do We Have to Send Save the Dates to Everyone?

You should send Save the Dates only to those you are sure will be invited to the vow renewal. Once the Save the Date is sent, it’s expected that a formal invitation will follow.

What if We Change the Date After Sending Save the Dates?

In the rare event you need to change your date after sending out Save the Dates, notify your guests as soon as possible. A quick follow-up email or digital card with the new date is recommended.

Can We Include Registry Information on Save the Dates?

While it might be tempting, it’s considered improper etiquette to include registry details on your Save the Date. Save that information for your formal invitation or wedding website.

Final Thoughts

Save the Date cards are an essential part of planning your vow renewal. They help ensure your guests have ample time to arrange their schedules and mark the special occasion on their calendars. Whether formal or informal, the key is to send them out early and make sure they align with the tone of your vow renewal. Start planning now, and set the stage for an unforgettable celebration with a beautiful Save the Date card.